If you’ve used the mailbox cleanup tool, then you’ll have seen the AutoArchive button, but you may be wary of how it works and what it’ll do. Here’s what it does and how you can put it to use.
Clicking the AutoArchive button causes a process to swing through all of the folders in Outlook and apply any AutoArchive rules you’ve set up (don’t worry, the default AutoArchive rule is to do nothing, so you can’t do any harm by clicking the button). But if you want to move your older items to an archive where they’re out of the way, AutoArchive is how you automate the process. Let’s go through setting it up and running it.
How to Turn On AutoArchive
First, you need to turn on AutoArchive and choose its settings. Go to File > Options > Advanced and then click the “AutoArchive Settings” button.
As long as the “Run AutoArchive every” option is switched off (which is the default), AutoArchive will never run.
Once you turn the “Run AutoArchive every” option on, all of the options are now available.
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